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Executive Assistant Nursing

Company: Waterbury Hospital
Location: Waterbury
Posted on: August 28, 2020

Job Description:

SCOPE OF POSITION:

Utilize independent judgment and initiative, while performing diversified secretarial, reception, office management and coordination of activities relative to the operation of the Department. Maintains excellence in customer service. Reports to the CNO, VP Patient Care Services.

RESPONSIBILITIES:

-- Provide diversified secretarial support using a variety of computer programs, spreadsheets or databases for CNO and/or staff as assigned.

-- Act as department receptionist or resource for department information, directing flow of customers as appropriate. Screen telephone calls and respond to routine requests for information.

-- Maintain a variety of appropriate office processes (maintains records and data) to facilitate efficient operations.

-- Schedules appointments, effectively maintaining smooth flow.

-- Monitors and orders department office supplies.

-- Serve as Nursing Leadership Department Time Keeper.

-- Coordinate special department functions as assigned.

-- Work collaboratively as part of the department team promoting effective working relationships and assisting the department in meeting its goals and objectives.

-- Maintain required knowledge and skills. Completes general/unit/department specific competencies.

-- Prepares, types, distributes and posts minutes for Nursing Leadership, Coordinating Council and Patient Experience meetings.

-- Coordinates Administrative Supervisor staffing.

-- Performs payroll function for Inpatient Behavioral Health.

-- Enters all Nursing related contracts into APTTUS.

REQUIREMENTS:

-- Advanced knowledge of office procedures.

-- Excellent organizational and independent follow up skills.

-- Able to handle confidential material and information.

-- Ability to interact and communicate effectively with all levels of employees, managers, administrators, physicians, patients, program participants, and outside/community agency representatives.

-- Ability to effectively deal with difficult situations involving direct contact and confrontation with upset employees and/or patients.

-- Must have basic computer skills and ability to access internet and other programs applicable to Waterbury Hospital procedures.

-- Preform automated functions that fall within job responsibility.

-- High school graduate with additional specialized training; Associates Degree in Secretarial Science or related field preferred.

-- At least two (2) years secretarial experience required. May require department specific experience.

Keywords: Waterbury Hospital, Waterbury , Executive Assistant Nursing, Healthcare , Waterbury, Connecticut

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